Authentication of Signatures & Documents

 

General Information:

Under certain circumstances, the Fund may require that your signature and/or a document be duly authenticated by an authorized official to be acceptable for the purposes of the Fund.

For example:

  • Signature authentication is always required on forms Pens.E2 and PF23/A. A designated signature authentication box or area is included on these forms, clearly indicating what information is required from the authenticating official and must be provided on the form so that it is acceptable.
  • Signature authentication might be required, under certain circumstances, on the annual Certificate of Entitlement form (CE). 
    • Signature authentication is NOT REQUIRED if the retiree’s/beneficiary’s signature on the CE form matches the original signature the Fund has on file for the retiree/beneficiary (i.e. usually the signature on their original Payment Instructions submitted at the time of benefit implementation).
    • Signature authentication is also NOT REQUIRED, if the signature on the CE form matches a more recently received, duly authenticated signature.
    • Signature authentication IS REQUIRED when the retiree’s/beneficiary’s signature on the CE form differs notably from the original signature the Fund has on file and no duly authenticated signature was received by the Fund that would match the ‘new’ signature on the CE form.
    • As a general rule, signature authentication IS REQUIRED for each CE form or document on which a thumbprint is affixed.
    • If authentication is required, note that a designated signature authentication box is included on the CE form, clearly indicating what information is required from the authenticating official and must be provided on the form so that it is acceptable.
    • Detailed information about authentication requirements for CE purposes is available at the bottom of the Fund’s dedicated CE webpage at the following link:https://www.unjspf.org/certificate-of-entitlement/.
  • Authentication of your signature and/or certain documents might be required by the Fund in the context of authorizing the reinstatement of a forfeited or suspended benefit or for the submission of Emergency Fund related documentation. For cases where this is required, and it is not clearly spelled out in related documentation, the Fund would provide you with the necessary guidance on the authentication requirements and process.
  • Other circumstances may require the authentication of your signature or a document, in which case the Fund would clearly inform you of such requirement.

If a requirement of signature or document authentication is not clearly indicated for an official Pension form or other form or document, the Fund would inform you of such requirement.

The following information is intended to help clarify the correct process to have your signature and/or a document authenticated so that it is acceptable for the purposes of the Fund.

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