OFFICE OF INVESTMENT MANAGEMENT

Read carefully the choices that you have when you are making an estimate. Understand that the system is making a lot of calculations and it will take it a few minutes to generate the estimate that you requested. Once the calculation is complete the estimate will appear in the Documents tab as a PDF and you can go and open it there. Estimates are just that and the ones calculated through Member Self-Service will not be signed or validated by the Fund. For an “official” estimate, participants must still write to the Fund. Presently, there are some “known issues” with the accuracy of this estimate calculator for specific cases (on Special Leave Without Pay, transfer-in to the Fund, etc.).

Member Self-Service (MSS)

Welcome to UNJSPF Member Self-Service (MSS)member self-service drawing

LOGIN TO MEMBER SELF-SERVICE

If you require assistance in logging with our MSS, contact our call center at:

  • By Phone (hours M- F:  07:00 – 19:00):
    NEW YORK (EST):  +1 – 212-963-6931
  • By Email: msssupport@unjspf.org

This page is your guide to the UNJSPF Member Self-Service or MSS. Member Self-Service was developed to help members gather the information that they need when they need it. This is an extension of the new comprehensive computer system (Integrated Pension Administrative System or IPAS). This system will safeguard your information and support the Fund for decades.

Member Self-Service will continue to be upgraded. It provides real-time information on members’ accounts. Members can access Annual Statements (for participants in the Fund), there is an estimate tool where participants can calculate their potential future benefits, retirees can see when their Certificate of Entitlement (CE) was received and registered by the Fund, and much more.

This guide was developed to help you with this new tool. Videos are embedded to give you step-by-step instructions also. We welcome your feedback about this site and ways it can be improved, please send us suggestions through our survey.

Download MSS Booklet

Unique Identification Number (UID).

9-digit-UID drawing

All Fund members (including active participants, retirees and other beneficiaries) have been given a new, nine-digit Unique Identification (UID) number for the new IPAS system.

This nine-digit number will be your life-long personal pension number. The UID number is composed of NINE (9) digits and includes all leading zeroes.

This UID is required when you register for Member Self Service (MSS). Even if your UID number starts with zeros (for example, 001234567) you must enter all nine digits in the designated field in the registration page, as the Fund’s system only recognizes nine-digit UID numbers.

Please use this UID for all your communications with the Fund. It must be included on all forms you submit to the Fund and is also required when you submit a query to the Fund through the online Contact Form, available here: Contact Us

All UNJSPF members were sent the new UID either by post or email between April 2016, and again in December 2016. In case you do not know your UID number, you can easily obtain it from your organization’s HR services or you can contact the Fund’s designated MSS support team at the following email address to request it: requestUIDonly@unjspf.org

To request your UID, if you are a participant, you must send your request from your professional UN email address, as this will serve as verification of your identity. Please include your Index number and/or former six digit Pension Fund number in your email request.

To request your UID from a personal email account, if you are a retiree or beneficiary, you must include the following information in your email, so that your identity can be verified by the MSS support team and they can assist you: your full name; your last employing organization before separation from service; your last duty station; your former five-digit alpha numeric retirement number.

The MSS support team will respond to all UID requests within 1 to max. 3 business days from the date of receipt of your request.

For technical support with MSS, please contact the MSS support team at: MSSSupport@unjspf.org

Register & Login.

Register

Login

How to Register Tutorial

beneficiary consulting his MSS (drawing)

To create a Member Self-Service account you need to have your UID, your last name as it is written in official documents and is registered at the UNJSPF, your date of birth and an e-mail account. For step-by-step instructions, watch the video “Setting up your Member Self-Service Account”. You can also find step-by-step instruction in our How to register for MSS tutorial.

With these four pieces of information you can create your Member Self-Service account: you will be creating a new “username” and a “password” and you will need to answer some security questions that will make it possible for you to reset you own password in the future.

Security-Questions

MSS security (drawing)

The Member Self-Service account set-up includes security questions. These questions are unique to you, and only you will know the answers to them. The answers have to be exact, if you use a capital letter note it, and it is suggested that you write down your answers somewhere just to be sure that when needed you give the exact answer.

E-mail Address

When you set up your Member Self-Service account, you are required to put in an e-mail. It is suggested that you use a personal e-mail in case you change jobs or professional e-mail accounts. Once you have successfully set up your account, the Member Self-Service will send an e-mail to the account that you provided, and then you will be able to login to Member Self-Service.

Lost Username or Password

MSS for Retiree/Beneficiary

Want more information on how MSS can help you as a retiree or beneficiary? Watch our “Retiree/Beneficiary Services” video:

Go to the login page of Member Self-Service and log in using your “username” and “password” that you created. Once you are logged in, you will see your name and the date on the top right, there are two rectangular boxes, one with “News”, which is where the Fund can post any important information that may interest you and on the right there is an “Alerts” box, where the Fund can send you important notifications. This is a secure web page with your personal data. Only you have access to this information.

On the left-hand side you will have a Menu, where you have access to the following information:
member self-service printscreen

MSS for Participants

Want more information on how MSS can help you as a participant? Watch our “Participant Services” video:

Go to the login page of Member Self-Service and using your “username” and “password” that you created, log in. Once you are logged in, you will see your name and the date on the top right. There are two rectangular boxes, one with “News”, which is where the Fund can post any important information that may interest you and on the right there is an “Alerts” box, where the Fund can send you important notifications. This is a secure web page with your personal data. Only you have access to this information.

 

MSS Menu

Home:

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This will bring you back to the page you go to after logging into the system. There is an area under Home where the Fund can send you specific information about your account.

Disbursements:

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This will show you a history of all of the payments that the Fund has made or will make to you.

Documents:

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This will be a history of documents that have been released by the Fund for you. More documents would be made available over time (See FAQ).

The Fund is working on providing Members with a “Paperless Option”. We will keep you posted.

E-Forms:

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Here you can access, complete and print all official Pension Fund forms required to, e.g., to submit payment instructions, designate beneficiary/ies, inform the Fund of changes to your address (beneficiaries), or submit a two-track application (beneficiaries). Go to this tab, select the applicable form in your preferred language, open it and fill in the information needed. Make sure to always date and sign all applicable pages of the form concerned. Your basic information including your Unique ID and name will be automatically generated for you. Due to the Regulations and Rules of the Fund, you will still need to print, date, sign and return to the Fund the original form/s for the Fund to be able to take the required action upon receipt.

Proof Documents (CE Tracker and Separation Documents):

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This is where you are able to see if the Fund received your original 2016 Certificate of Entitlement (CE). If you do not see your CE-related information, please check back periodically as the Fund is in the process of registering thousands of CEs.

Through Proof Documents you can also see on what date the Fund received the required separation documents from you and your employer. This tool, which was launched in March 2017, has already allowed hundreds of people to follow their separation process in real-time.

The essential “Proof Documents” are:

  1. The original Payment Instructions (PI) (Forms: E6, E7, E8 or E2 as applicable for your case). This document is the responsibility of, and must be signed by, the Staff Member and the Fund must receive the original.
  2. The completed, original Separation Notification PF/4 for UN Family organizations or PENS.E/4 for Specialized Agencies. This document is the responsibility of the employing organization, usually from the payroll office.
  3. Copy of the Separation Personnel Action SEPPA or P35 for UN Family organizations, from your HR office or EO.

Proof Documents shows the name of the document, the date it arrived at the Fund and whether the document was accepted (met all requirements) or was rejected (and for what reason).

Once the Fund receives the complete set of required separation documents, it can process the case.

Personal Information:

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This is a list of your personal information as it is on record with the Fund. We suggest that you review this and through the E-Forms above, make any corrections that are needed. Please note this page includes information on your marital status and that the line right underneath, in the field “Current Status” indicates your current participation status with the Fund; for active participants, that status would indicate “Active Participant”, while for retirees, it would indicate “Separated”. In other words, there is no connection between these two fields.

Please note, dependent information (spouse/children) is not available currently in MSS. The Fund retains this information and it will be made available in the future.

Validation Request (Article 23):

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For participants only.
If you’re a participant you may be able to apply for validation. Validation is an option which allows you to pay retroactively contributions for period(s) of employment, prior to the date on which your participation commenced, when you were not eligible to participate in the Pension Fund.
More information

Restoration (Article 24):

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For participants only.
If you’re a participant you may be able to apply for restoration. Restoration is an option for former participants re-entering the Fund, in which they can add their previous contributory service to their current participation benefits. By restoring, you can increase your total number of years and months of contributory service and thus increase your future pension. Restoration is available only if you elected to be paid a withdrawal settlement for your prior period of contributory service (which you wish to restore) or if prior to 01 April 2007 you elected or deemed to have elected a deferred retirement benefit, which was not yet in payment at the time of your election to restore. You must apply for restoration within 12 months from your date of re-entry into Fund participation.
More information

Transfer-In Request:

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For participants only.
If you’re are a participant you may be able to request a transfer-in. For detailed information on the possibility to transfer acquired pension rights from the UNJSPF to an outside (non-member) organization, or from an outside (non-member) organization to the UNJSPF, the applicable Regulations and Rules as well as conditions and requirements, please check out our comprehensive Transfer Agreements page or continue reading. A complete list of organizations with which the UNJSPF has signed Transfer Agreements, as well as the complete text of each agreement can be found here. Please note that application deadlines apply. Also note that inside Member Self-Service, you can submit an initial request to Transfer-In pension rights.
More information

Emergency Fund:

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For retirees/beneficiaries only.
The Emergency Fund is set up to provide financial assistance for beneficiaries, who are in receipt of a small pension, and are facing temporary hardship. If you are temporarily unable to meet your basic expenses due to an emergency situation, such as exceptional medical expenses, you may seek assistance from the UNJSPF Emergency Fund. The Emergency Fund cannot be used to replace or augment medical insurance plans, completely reimburse medical expenses, or supplement income considered too small by its recipients to face day-to-day expenses.
More information

Estimates:

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The Fund continues to ameliorate its estimation tool. If you encounter any anomalies concerning your estimate, please contact the Fund (go to the Contact Us page on our website).

Please note that the Estimate Tool gives you your Deferred Retirement Benefits values at your Normal Retirement Age (60, 62, 65). If you wish to know the value of your Deferred Retirement Benefits at age 55 or 58 please contact the Fund (through the Contact Us form on the website).

The Two-Track Estimate tool has been temporarily discontinued while important information is updated in the new Integrated Pension Administrative System or IPAS. We apologize for the inconvenience. The Fund will, however, do a Two-Track Estimate for you if you send an e-mail to: Two Track Estimates.

Make sure that you include the country for which you want the two-track estimate to be done. In the subject line, please provide “Two-Track Estimate Request” and in the mail make sure to include your full name and retirement number.

Please note, the term “Normal Retirement Age (NRA)” refers to the NRA for Pension purposes, which is determined by the date at which you qualified for UNJSPF participation and might differ from your Mandatory Age of Separation (which is determined by the Staff Regulations of your employing organization). Detailed explanations in this regard are available here: (“NRA vs Statutory Age of Separation”)

The PR rates in the Estimate Tool are updated annually, at the same time that Participants Pension Statements are released. If you wish to do an estimate using your current PR rate which changed since your last Pension Statement was released, please contact the Fund (Contact Us form).

Known Issues

  • Estimates run by participants whose periods of contributory service include contributory service corresponding to Transfer-In from an outside international organization could have issues with their estimate using this tool, please contact the Fund (Contact Us form) to ensure that your estimate is accurate;
  • Estimates run by retirees who returned to active participation status for a new period of participation under Article 40 (Beneficiaries who have returned to work with a UNJSPF Member Organization) might have issues and we suggest you contact the Fund  (Contact Us form “Estimate future entitlements”) to ensure the accuracy of your estimate.
  • If you cannot see the “Estimate” tab on the left-hand menu on your MSS account, check your “Participation Status” under “Personal Information” and if you see that your “Participation Status” is “Inactive” please contact the Fund (Contact Us form) for help.

Reading your Pension Statement

Known Issues:

  • Pension Statement (Annual Statement) are currently available from 2012 onwards.
  • The Fund is aware that some categories of participants will not find their Annual Statement from 2017. If you are included in this group you will have received an email from us. Categories affected can include part-time and people who transferred into the Fund.
  • Most of the categories of impacted Pension Statement has been released and individualized communication to respective participants has been sent, on the email id on our records.
  • We are still working on one last category of participants. The people in this group have also been informed by us.

 

Running Estimates.

participant running estimates (drawing)

Read carefully the choices that you have when you are making an estimate. Understand that the system is making a lot of calculations and it will take it a few minutes to generate the estimate that you requested. Once the calculation is complete the estimate will appear in the Documents tab as a PDF and you can go and open it there. Estimates are just that and the ones calculated through Member Self-Service will not be signed or validated by the Fund. For an “official” estimate, participants must still write to the Fund.

Please note, this tool does not yet support all scenarios for more information please see MSS Known Issues and FAQ.

For more detailed information about using the “Estimate” tool watch the video “How to do an Estimate.”

Known Issues

Member Self-Service is an evolving experience for our entire family of participants and beneficiaries. We will continue to develop it based on the requirements of the business and the feedback reported by our constituents. We encourage you to use the Contact Us page to continue to provide us feedback, suggestions and information about any issues that you may encounter.

Benefit Estimate

Known Issues May 2018:

  • The Fund continues to ameliorate it estimation tool. If you encounter any anomalies concerning your estimate, please contact the Fund (go to the Contact Us form).
  • Estimates run by participants with past separation dates are not always accurate. We suggest you contact the Fund through the contact us page (Contact Us form “Estimate future entitlements”) to ensure the accuracy of your estimate.
  • Please note that the Estimate Tool gives you your “Deferred Retirement Benefit” values at your Normal Retirement Age (60, 62, 65). If you wish to know the value of your Deferred Retirement Benefits at age 55 or 58 please contact the Fund (through the Contact Us formon this site and use the topic “Estimate future entitlements”).
  • Estimates run by participants whose periods of contributory service include contributory service corresponding to Transfer-In from an outside international organization could have issues with their estimate using this tool, please contact the Fund (Contact Us form) to ensure that your estimate is accurate;
  • Estimates run by retirees who returned to active participation status for a new period of participation under Article 40 (Beneficiaries who have returned to work with a UNJSPF Member Organization) might have issues and we suggest you contact the Fund  (Contact Us form “Estimate future entitlements”) to ensure the accuracy of your estimate.
  • We will continue to look at Member Self-Service and the data that it contains and will work to enrich the experience that you have. Based on our quality testing, when we find issues we will record them in the “Known Issues” tab of the HELP/FAQ page. This is a living document which we will continue to update.

Browser
It has come to our attention that settings in some internet browsers interfere with a client being able to download and print a PDF and in some cases even to load the MSS page. Until we fully understand what settings affect this and in which browsers and which versions of which browsers the problem arises, we suggest that if you have trouble either loading the page or printing a PDF that you try a different browser. If you continue to have problems with your PDF, make sure to get the latest version of Adobe reader at: https://get.adobe.com/reader/.

Dependent information
Kindly note that the dependent information will not be available for MSS view at this time, However, all data that was reported to the Fund in this regard is of course included in the participant’s/beneficiary’s file.

Documents
The Fund is working on providing Members with a “Paperless Option”. We will keep you posted.

Pension Statement (Annual Statement)

  • Pension Statement (Annual Statement) are currently available from 2012 onwards.
  • The Fund is aware that some categories of participants will not find their Annual Statement from 2015. If you are included in this group you will have received an email from us. Categories affected can include part-time and people who transferred into the Fund.
  • Most of the categories of impacted Pension Statement has been released and individualized communication to respective participants has been sent, on the email id on our records.
  • We are still working on one last category of participants. The people in this group have also been informed by us.

Two-Track Estimates
The Two-Track Estimate tool has been temporarily discontinued while important information is updated in the new Integrated Pension Administrative System or IPAS.

More Help.

Keep in mind, you cannot break this system… if at anytime you want to logout, or just leave the page that is fine. If you need any help please write to MSS Support.

Or for another problem visit the Contact Us page.

Thank you.

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Your Pension Security

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